dream of paperless office

“Paperless Office…” 

Is it Ever Possible???   Ha… It must be like Building Castles In the Air……

What do we do with loads of papers in office till now??

After completing the process we file them in various folders & dump them in a store full of annoying dust.  And you know what, whenever we need to deal with any of these documents, we shudder with the thought of dust & sneezing which is a package deal that comes with stores/warehouses.  So Pleeeeeeezzzz……….

Wait.. Wait.. Wait.. Guyz   N  Galz ……  We all are listening & saying this for ages that anything is possible with a strong will.  Very true..but only if you arm yourself, with right tools, at right time.  Now if you think about Paperless Office, it’s not a fantasy anymore. Your dream is few clicks away..

Trust me…  You CAN   breathe a sigh of relief with effective DMS software.

First of all, let’s see what type of papers we deal with, in our office.

  1. Quotations
  2. Purchase Orders
  3. Bills
  4. Many Other Documents

Now we will see what these solutions normally do with papers.  They scan, save & send all documents to the respective personnel from the front desk itself.

If you want your dream of Paperless Office come true, you need a solution that is complete in itself.  There are many solutions available in the market with various features & USPs.

What to Look for?

  • Document Categorization
  • Document Indexing
  • Document Viewer that enables any of your users to view documents who doesn’t have right to edit the document.
  • Flow Defining Facility for documents that needs approval.

For example, when a Purchase Bill will arrive at the front desk, it will be scanned & uploaded by the receptionist immediately.  Then this bill will be viewed, entered, categorized & sent by purchase officer.  Then it will be viewed & approved by authorized person & forwarded to Accounts Department for payment.

If your solution has the facility of predefined document flow, the bill process will be completed flawlessly.

So now what are you waiting for????

Surf the net & zero in a solution with these features for a Realistic Dream…………

& & & I have a suggestion for you…. Just Try This..


Prajakta Khadilkar


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